PLEASE NOTE THAT THESE TERMS AND CONDITIONS ARE SUBJECT TO COVID-19 ADVICE AND CHANGES​

 

TERMS & CONDITIONS​ – DORKING HALLS 2020

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Dorking Halls (“The Halls”) conditions of hire – please make sure you have read and agree to:

 

  • You are not permitted to smoke or vape in any part of The Halls

  • Dogs (apart from guide dogs for the visually impaired) are not permitted in The Halls

  • Refreshments, food and alcohol cannot be consumed within the hired space and The Halls will fine Handpicked for Dorking if this contravened

  • Nuisance, or annoyance to other users of The Halls or local residents or other occupiers of neighbouring properties is not permitted

  • No vehicles shall be parked or wait at the front entrance or approach to The Halls or in the side way leading to the back of The Halls or in the small staff car park to the rear of The Halls

  • Parking at The Halls is free on a Sunday based on current Council charges

  • Access will not be provided until the venue is completely set for the event

  • Exhibitors must remain within hired facilities and must not enter any other parts of The Halls

  • Equipment, fixtures and fittings cannot be moved with consulting Handpicked for Dorking

  • All equipment and the venue must be left as they were found, in a neat and tidy condition and in a good state of repair

  • Exhibitors are not permitted to use glue, adhesive tape, pritt pads, nails or drawing pins to attach items to walls, pillars or fixtures. The full cost of making good any damages will be recharged

  • Any items brought into The Halls must be non-flammable – candles must not be lit

  • Any electrical equipment must be PAT tested ahead of the event by an approved electrician with supporting documentation available if required. All cables must be flown.

  • The Council / The Halls accept no responsibility for any items lost, stolen or damaged

  • The Manager and duly authorised officers of The Council, police, ambulance and fire authorities shall have free access to all parts of The Halls at all times

  • The Council reserves the right to refuse admission to or remove any person without stating any reason

 

Curated By Dapper & Suave expect you to: ​

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  • Provide clear description of themselves and the product they are selling​

  • Provide clear description of extra display stands and equipment planned to be brought as this may require approval from The Halls – please keep within your allocated table space

  • Arrange your own trader liability insurance and clearly display at every event

  • Complete the booking form and make payment within the deadline specified for each event ​

  • Make clear on the booking any special requirements e.g. electricity or access

  • Share the event Facebook page and invite friends, family and customers​

  • Use the hashtag #curatedbydappersuave

  • Arrive as requested – early access cannot be granted by The Halls due to prior bookings

  • Respect the rules of Dorking Halls as outlined above including parking

  • Keep all fire exits clear

  • Promote your business on your stand including pricing​ and make your stand exciting

  • Stay within the hired area and do not enter other parts of The Halls

  • Smile, enjoy, talk to other stallholders​

  • Take ownership to ensure that the area looks as you found it at the end of the event​

  • Leave the venue in a timely manner to ensure there is no impact on subsequent use of the space in The Halls

 

Exhibitors need to be aware that:

 

  • Sharing of stand space with other exhibitors is not permitted unless agreed in advance

  • They must give notice of the need to cancel in writing and be aware that Curated By Dapper & Suave reserve the right to enforce cancellations charges: ​

    • Less than 14 days in advance, to retain the hire fee​

    • 15 – 30 days in advance, to retain 50% of the hire fee​

    • 31 – 60 days in advance, to retain 25% of the hire fee

 

Curated By Dapper & Suave will: ​

 

  • ​Confirm bookings once booking and payment have been received​

  • Invoice exhibitor’s payment on request​

  • Release the space if payment terms are not met​

  • Make all exhibitors aware of all emergency procedures which The Council make us aware of

  • Remove stallholders who are not ready in time for the event; no refunds will be given​

  • Not accept responsibility for loss or damage to the exhibitor’s properties whilst at the event​

  • Request reimbursement for any fines or costs incurred from The Halls due to breaches in guidelines including refreshment, food and alcohol consumption, cleaning or repair charges

  • Exclude from future events anyone who:

    • Turns up late and impacts the start of the event

    • Packs up their stall before the end of the event

    • Sells products which were not as previously advised

    • Uses excessive displays which were not previously advised

    • Does not behave in a professional manner in line with expectations

    • Acts outside of the venue rules – especially alcohol, tobacco and food consumption

 

We shall not be liable for any delay in performance or breach of this agreement due to any event beyond their control including (but not limited to) fire, flood, storm, extreme weather, strike, electrical failure, Act of God, explosion, war, terrorist activity, Royal demise or other Royal ceremony and acts of governmental or parliamentary authority, including elections​. We will give notice as soon as possible on becoming aware of such an event

PRIVACY POLICY

This Privacy Policy describes how and when we collect, use, and share information when you buy a stallholder space from me, contact me, or otherwise use my services.

This Privacy Policy does not apply to the practices of third parties that we do not own or control, including other third party event listing sites. You can reference the Privacy Policy on other 3rd party sites to learn more about their privacy practices.

Information I Collect

To fulfil your stallholder booking, you must provide us with certain information, such as your name, email address, postal address, payment information, and the details of the stallholder booking that you're making. You may also choose to provide us with additional personal information (for a customised space or access, for example), if you contact us directly at curated@dapperandsuave.uk

Why I Need Your Information and How I Use It

We rely on a number of legal bases to collect, use, and share your information, including:

as needed to provide our services, such as when we use your information to complete your stallholder booking, to settle disputes, or to provide customer support;

when you have provided your affirmative consent, which you may revoke at any time, such as by sharing your business details with us;

if necessary to comply with a legal obligation or court order or in connection with a legal claim, such as retaining information about your stallholder booking if required by tax law; and

as necessary for the purpose of our legitimate interests, if those legitimate interests are not overridden by your rights or interests, such as providing and improving my services. We use your information to provide the services you requested and in our legitimate interest to improve our services

Information Sharing and Disclosure

Information about our stallholders/customers is important to our business. We share your personal information for very limited reasons and in limited circumstances, as follows:

Service providers. We engage certain trusted third parties to perform functions and provide services to our business, such as stallholder booking and event sites. We will share your personal information with these third parties, but only to the extent necessary to perform these services.

Business transfers. If we sell or merge our business, we may disclose your information as part of that transaction, only to the extent permitted by law.

Compliance with laws. We may collect, use, retain, and share your information if ew have a good faith belief that it is reasonably necessary to: (a) respond to legal process or to government requests; (b) enforce our agreements, terms and policies; (c) prevent, investigate, and address fraud and other illegal activity, security, or technical issues; or (d) protect the rights, property, and safety of our customers, or others.

Data Retention

We retain your personal information only for as long as necessary to provide you with our services and as described in our Privacy Policy. However, we may also be required to retain this information to comply with our legal and regulatory obligations, to resolve disputes, and to enforce our agreements. We generally keep your data for the following time period: 5 years.

Transfers of Personal Information Outside the EU

We may store and process your information through third-party hosting services in the US and other jurisdictions. As a result, we may transfer your personal information to a jurisdiction with different data protection and government surveillance laws than your jurisdiction. If we are deemed to transfer information about you outside of the EU, we rely on Privacy Shield as the legal basis for the transfer, as Dropbox and Google Docs are Privacy Shield certified.

Your Rights

If you reside in certain territories, including the EU, you have a number of rights in relation to your personal information. While some of these rights apply generally, certain rights apply only in certain limited cases. I describe these rights below:

Access. You may have the right to access and receive a copy of the personal information we hold about you by contacting us using the contact information below.

Change, restrict, delete. You may also have rights to change, restrict our use of, or delete your personal information. Absent exceptional circumstances (like where we are required to store data for legal reasons) we will generally delete your personal information upon request.

Object. You can object to (i) our processing of some of your information based on our legitimate interests and (ii) receiving marketing messages from us after providing your express consent to receive them. In such cases, we will delete your personal information unless we have compelling and legitimate grounds to continue using that information or if it is needed for legal reasons.

Complain. If you reside in the EU and wish to raise a concern about our use of your information (and without prejudice to any other rights you may have), you have the right to do so with your local data protection authority.

How to Contact us

For purposes of EU data protection law, we, Jason Brett and Rob Chadband, are the data controllers of your personal information. If you have any questions or concerns, you may contact us at curated@dapperandsuave.uk

Alternately, you may mail us at:

12 Ranmore Road, Dorking, Surrey, United Kingdom, RH4 1HD

© 2015-2020 Dapper & Suave

07757 760042